Office Administrator - Hamilton

About the Role:

This role is a mix of office administration, financial tasks and support covering four key areas:

1. Reception & Office Management

• Welcome visitors and manage initial inquiries before referring to the right team member.
• Answer incoming calls and maintain client/contractor records.
• Oversee office supplies, mail collection, and general administration.

• Manage debtor/creditor control, account queries, and payments.
• Process Xero data entry,invoicing, progress claims, and reconciliations.
• Maintain financial reporting, budgets and cashflow

1. Administration & Sales Support

• Ensure office Health & Safety compliance is met.
• Prepare site commencement packs and ongoing documentation.
• Support the Managing Director with PA duties if required.

1. Construction Support

• Monitor job costs and assist with back costing.
• Assist with subcontractor quotes, variations, and documentation.
• Prepare labour and subcontractor contracts.

For this role we believe the ideal candidate will:

• Love systems & processes. You’re great at following instruction and working together as a team.
• Have a professional yet down-to-earth approach. You communicate clearly and maintain great working relationships with clients, subcontractors, suppliers, and colleagues.
• Take ownership & show initiative.
• Be detail-oriented, You’re great at spotting inconsistencies, following checks and balances, and ensuring financial accuracy.
• Juggle multiple tasks with ease.
• Handle financial conversations confidently. You won’t shy away from following up on outstanding creditor payments when needed.
• Be a team player. You understand that great service is about going the extra mile and supporting the team where needed.

• Previous experience with Xero (accounting software)
• Proficiency in Microsoft Office (Excel, Word, Outlook, etc.)
• Experience in profit and loss reporting would be beneficial.

Any Health and Safety experience is a bonus.

Details:

• Location: Office-based at Easy Earthworks Office, Te Kauwhata.

Hours: Full-time, Monday – Friday. 9:00 am – 5:00 pm.

Culture: We care about what we do and believe a team fit is just as important as skills and experience.

We’re looking to fill this role ASAP, with a start date in late April early May, so don’t hesitate to be in touch.